Frequently Asked Questions About Abstract Submission
- What is the submission deadline?
A. The abstract submission and editing deadline has been EXTENDED and will now close Wednesday, March 19, 2025, at 11:59 PM Eastern Time (ET). - What is the fee for abstract submission?
A. A non-refundable $35.00 (thirty-five U.S. dollars) processing fee is required for each abstract submitted, payable online only. Purchase orders, checks, and electronic bank transfers will not be accepted. This fee covers administration and online costs associated with the submission, grading, notification, and assignment processes.
The abstract submission fee is non-refundable whether the abstract is accepted for presentation or not. There are no exceptions.
- Is there a character limit for my abstract?
A. Your abstract may contain no more than 2,250 characters, not including spaces. Regardless of the size, a single graphic or table counts as 250 characters and is included as part of the 2,250 character limit. The submission site will automatically calculate your abstract’s characters and notify you if the submission exceeds the maximum character limit. - How should my abstract content be formatted?
A. Abstracts of original science – Content should be structured into the following four (4) sections:
- Background:
- Methods:
- Results:
- Conclusion:
- Clinical cases – Content should be structured into the following four (4) sections:
- Clinical Presentation:
- Imaging Findings:
- Role of Imaging in Patient Care:
- Summary and Discussion Points:
- May I use abbreviations in my abstract?
A. Yes, you may use a maximum of five (5) unique abbreviations in the body of the abstract. No abbreviations may appear in the title. Keep in mind that abbreviations increase the difficulty of reading and evaluating abstracts, which will be considered in the review process. - Why is my abstract considered incomplete/why haven’t I received submission confirmation?
A. Abstracts are considered incomplete if a required action in the submission process was not performed and/or if the text of the abstract has fewer than 300, or more than 2,250 characters (not including spaces). To complete your abstract, you must return to the submission site and finish the required steps by 11:59 PM ET on Wednesday, March 19, 2025. Submissions with Incomplete status after this deadline will not be considered for presentation. - Can I revise my abstract after it has been submitted?
A. Yes, you may log back into the submission system as often as necessary until 11:59 PM ET on Wednesday, March 19, 2025, to edit your abstract. After this date, you may not revise or resubmit an abstract in order to make corrections. Rather, the abstract may be withdrawn or, if accepted, the error may be indicated during presentation. - How many abstracts can I submit?
A. There is no limit to the number of abstracts you can submit. However, an author may present no more than two abstracts. If ASE accepts more than two submissions from an author, one of his/her co-authors must present any additional abstracts. The presenter of any accepted abstract must be one of the co-authors listed on the original submission. Please note that authors may not submit the same research; abstracts containing identical or nearly identical data from the same institution and/or individuals will be rejected. - Will my abstract automatically be considered for the Weyman Young Investigator’s Award Competition?
A. No, investigators must submit an additional brief communication of up to 1,500 words to be considered for the competition. The use of tables and graphics within the additional brief communication is limited to a maximum of 1 graphic and 1 table, or 2 graphics. Abstracts not selected as finalists in the competition will automatically be considered for general presentation. - Will my abstract automatically be considered for the Haluska Sonographer Research Award Competition?
A. No, sonographer (non-physician) investigators must indicate that they would like to be considered for the competition when submitting their work. Abstracts not selected as finalists in the competition will automatically be considered for general presentation. - Can I submit my abstract under more than one submission category?
A. No, abstracts may only be submitted for consideration under one category. Abstracts that appear to be replicate versions of a single study will be rejected. - When will I find out if my abstract has been accepted for presentation?
A. ASE will send an e-mail notification to the presenting author on Friday, May 9, 2025. Only the person listed as the presenting author will receive this notification. The presenting author is then responsible for notifying additional co-authors. Notifications will be sent to all presenting authors whether the abstract is accepted or rejected. - Are all of the listed co-authors eligible for the reduced abstract presenter registration rate?
A. Yes, all authors listed on accepted abstracts are eligible to register in the Abstract Presenter category.
*Please note: If you are submitting an abstract for ASE 2025 and wish to receive the discounted registration rate for abstract presenters, please do not register for the meeting prior to receiving an acceptance notification. No refunds/adjustments will be given for full-price registrations submitted prior to notification.
- I submitted the same abstract to multiple organizations. If it is accepted elsewhere will ASE still consider it for presentation?
A. No, an abstract is not eligible for consideration and/or presentation if the paper has been presented at a U.S. national or international meeting held in North America or if the manuscript of the abstract has been published prior to the 36thAnnual ASE Scientific Sessions. - How do I withdraw my abstract?
A. If you decide to withdraw your abstract prior to the submission and editing deadline (11:59 PM ET on Wednesday, March 19, 2025), you may log into the abstract submission system and withdraw your abstract there. After this deadline, abstract withdrawal requests should be emailed to [email protected]. Include your abstract control number, title, and the presenting author’s name in your email. - Whom do I contact with additional questions?
A. View our Guidelines for Abstract Preparation and Submissionor visit our FAQ page.Please email any withdrawal requests to [email protected].